What if my name on the document doesnt exactly match my ID? 

The rule of thumb is "less, but never more."

For example, if the ID reads John R. Fitch, the document, signature, and notarial journal may read: John Fitch, John R. Fitch, or J. R. Fitch.  It may not read John Raymond Fitch. Also note that if your document calls for you to sign as John R. Fitch JR., your ID must include Jr.

Refusal to Notarize

Refusal without cause: A notary shall not refuse to perform a lawful and proper notorial act without due cause.  There would be no reason to refuse a notary if no improprieties are requested or detected.  


Refusal for Reasonable Suspicion:  A notary can refuse to notarize if the document appears to be incomplete, or if there is a reasonable suspicion that the transaction is unlawful or improper;  or if the ID has been tampered with or bears a false photograph.  

If you are unable to provide one of the above ID cards, be prepared to bring 2 Credible Witnesses with you. The witnesses will assist the notary in establishing the identity of the signer. Credible witnesses will need to present one of the qualified ID's listed above.  Under oath, the witnesses must swear or affirm under penalty of perjury that: The individual appearing before the notary is the person named in the document, that the witness personally knows the signer, witness believes that the circumstances are that it would be very difficult or impossible for the signer to obtain another form of ID, the signer does not possess any of ID authorized by law to establish the signer's identity, and the witness does not have a financial interest and is not named in the document being signed.  

​​ ​Any of the following, if current or issued within 5 years:

  • California Drivers License or ID Card

  • A United States Passport

  • ​Foreign Passports

  • Drivers License or ID Card from another state

  • Mexican or Canadian Drivers License

  • US Military ID card (must include signature)

  • California State, County, or City ID card (with photo, serial no., signature, and issue or expiration date) 

  • Alien Registration card with photograph 

  • Consular ID card issued by consulate from applicants country of citizenship

  • Any ID issued by Sheriffs dept-if current or expires within 5 years

  • ​ID card issued by Federally recognized tribal government

  • Inmate ID card issued by CA Dept of Corrections & Rehab

  • Undocumented Immigrants special drivers license marked "Federal Limits Apply" 

  • Must have photo, description of person, signature, and ID number. 


 

Quality Notary Service

Id Needed For Notary - Legal forms

 

Foreign Language 

The notary must be able to communicate with the customer in order for the signer either to swear or affirm to the contents of the affidavit or to acknowledge the execution of the document. An interpreter should not be used as information could be lost in translation.  A notary can notarize  a signature on a document written in a foreign language, since a notary's function is only related to the signature and not the contents of the document.  The notary must not notarize  the signature of the document if the document appears as incomplete.  

Pledge of Ethical Practice  

I am not an attorney and therefore, by law, I cannot explain or interpret the contents of any document for you or instruct you on how to complete a form, or direct you on the signing of a particular document.  By doing this, I would be engaging in the unauthorized practice of law and could face legal penalties that includes the possibility of incarceration.  Any important questions about your document should be addressed to the issuing/receiving agency or attorney.   

Your Personal Information

Keeping your personal information safe is very important. Here are some of the measures I have taken to safeguard your information: 

-GLBA compliant (Gramm Leach Bliley Act)

-Installed Folder Lock file encryption software

-Personal computer protected with passwords

-Cell phone is password protected

-Records are stored in locked storage

-Delete e-mails consistently